hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g`` O Slide 8: Indicators Requiring QC Sample. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (0 points.). (e) Appeals. Submission of deconcentration data for this indicator is optional for all other PHAs. site when drafting amendatory language for Federal regulations: (1) This indicator shows whether the PHA inspects each unit under contract at least annually. (24 CFR 982.305). (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. 10 points. Browse . (24 CFR 982.517). (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (24 CFR 982.54(d)(1) and 982.204(a)). HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. The following is a list of regulatory waivers eligible for expedited review: View the most recent official publication: These links go to the official, published CFR, which is updated annually. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. 4. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. The 14 indicators of performance show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost as intended by Federal housing legislation. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. What are the 14 key indicators of performance? user convenience only and is not intended to alter agency intent Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. (24 CFR 982 subpart K). Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. What is the section eight management assessment program? The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (2) On-site reviews for small PHAs. 0 points. (24 CFR 982.405(a)). (24 CFR 982.404). HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. 1. (20 points. switch to drafting.ecfr.gov. The purpose of this training is to provide an overview of SEMAP and key information to help PHAs effectively manage their Housing Choice Voucher program for SEMAP success. 20 points. TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. 5 points. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. The in-page Table of Contents is available only when multiple sections are being viewed. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. Physical copies of these materials will not be shipped. "Published Edition". 5 points. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. (b) Standard rating. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. The PHA shall retain subcontractor certifications for 3 years. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. Open the template in our online editor. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. It is not an official legal edition of the CFR. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . (24 CFR 982.54(d)(1) and 982.204(a)). The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. This content is from the eCFR and is authoritative but unofficial. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. There are also certain other instances when PHAs may not receive a SEMAP score. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. (b) HUD written report. Incentives and regulatory support for renewable energy. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. What is the Section eight management assessment program? formatting. This content is from the eCFR and may include recent changes applied to the CFR. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. Strong judgment, reasoning, time management, and organizational skills. (l) Pre-contract housing quality standards (HQS) inspections. 10 points. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. Displaying title 24, up to date as of 1/13/2023. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. 0 points. 20 points. Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. 0 points. As discussed above, there is a possibility that . In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. hVmoH+1Qy+UH(H6C|0G,F#g9B3Zy8S^2MD1k@4"NaA=sVC3`%FC1)f?&6\ _ 0 points. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). (2) HUD verification method: MTCS Report. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. 0 points. This web site is designed for the current versions of (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. Title 24 was last amended 12/21/2022. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. . 1437a, 1437c, 1437f, and 3535(d). (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. You can learn more about the process High impact country, score not evaluated. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. Displaying title 24, up to date as of 1/13/2023. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. endstream endobj 375 0 obj <>stream or existing codification. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. PHAs can use the SEMAP performance analysis to assess their own program operations. L. 108- (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (20 points. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. This document is available in the following developer friendly formats: Information and documentation can be found in our December 1 2022. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. (n) Lease-up. 0 points. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. 0 points. (l) Pre-contract housing quality standards (HQS) inspections. 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS 104% Semap Score. (24 CFR part 5, subpart F and 24 CFR 982.516). In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). developer resources. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. If you work for a Federal agency, use this drafting The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. There are 5 SEMAP indicators for which a PHA will need to select a Quality Control sample. PHAs are assessed against these standards to show whether the PHA ad-ministers the program properly and effectively. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (15 points. (f) Corrective action plans. 30 plus 1 for each 200 (or part of 200) over 2000. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. Learn more about the eCFR, its status, and the editorial process. Either of these cases requires corrective action. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. U.S. Department of 15 points. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. A rating on any of the indicators at 985.3(a) through 985.3(h) will be subject to change after HUD receives the PHA's annual audit report or after HUD conducts a confirmatory review if the audit report or the confirmatory review report contains information that the PHA's SEMAP certification concerning an indicator is not accurate. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 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